Fan Zone
IIHF Division I World Championships · Host Regulations · Championship Planning · Event Venues And Facilities
15.1If requested by the IIHF, each venue needs to be provided with a secured fan zone in the immediate vicinity of the arena, which shall be suitable for ingress and egress operations (the “Fan Zone”).
15.2The Fan Zone shall include a separate security/evacuation zone and the underground, flooring or infrastructure shall be suitable for any type of weather conditions and heavy load installations.
15.3The Host ensures that access to the fan zone is granted free of charge.
15.4The Host is entitled to a broadcasting signal at no broadcasting fee and subject to technical costs for all games. All revenue derived from food and beverage shall be the revenue of the Host.
15.5For the avoidance of doubt, the Host shall have all rights related to the Fan Zone(s), subject to available space and explicit recognition of the priority rights of Official Sponsors and Partners with respect to their product categories known as of 1st of April in the respective Fan Zone in the year of the respective Championship. IIHF Partners shall have presence in the Fan Zone.
15.6The Fan Zone shall comprise of approximately two thousand (2000) m² at the main venue and approximately one thousand (1000) m² at the second venue for displays of the IIHF Partners and Commercial Affiliates.
15.7The Host ensures that the position for the Commercial Affiliates is granted free of charge and that the Commercial Affiliates are free to set up their own booths and branding, subject to the approval of the IIHF and IIHF Commercial Partner. In case the Host wishes to set up booths with a unified design, the costs for such booths/branding shall be borne by the Host.
15.8The IIHF, IIHF Commercial Partner and the Host shall review the fan-zone and public viewing concept with a view to optimize the commercialization approach, including the Host’s.
15.9The Host shall make the fan zone(s) available for set-up and dismantling from up to two (2) weeks prior to the beginning of the Championship until up to three (3) days after the end of the Championship.
15.10The Host ensures that the fan zone(s) are accessible to non-ticketholders and provide services and activities, including but not limited to, public viewings, food & beverage, sanitary infrastructure, waste removal, payment handling services, fan information services, general lighting and luggage / prohibited items deposit options, as well as backstage/storage areas as necessary for the operations.
15.11The Host is responsible for providing up-to-date scaled fan zone maps during the planning phase as well as proof of coordination of any approval processes with the relevant authorities, if so requested.
15.12A rate card for additional services at the Commercial Affiliate’s individual positions shall be provided by the Host at the latest four (4) months prior to the start of the Championship, such as electricity, internet, etc., as required to cover the additional costs incurred by the individual consumption of the Commercial Affiliates. Such rate card shall be approved by the IIHF. The ordering and invoicing process shall be handled directly between the Host and the Commercial Affiliates.
15.13The Host shall cooperate with the Host city from the beginning of the Championship planning to avoid incompatibility with competitive unofficial fan zone set-ups in other locations of the Host city.