VIP Lounges
IIHF World Championships · Host Regulations · Championship Planning · Event Venues And Facilities
59.1The Host shall provide the IIHF and its Commercial Partner lounges, which shall be located in a primary location in each arena and in immediate proximity to the seats allocated to the IIHF and the IIHF Commercial Partner (the “VIP Lounges”). Such VIP Lounges shall be of a VIP quality (taking into account potential impacts, e.g., sound levels, air circulations, etc.) and allow for VIP quality guest management.
59.2The Host shall grant the IIHF and the IIHF Commercial Partner the right to use the VIP Lounges at each arena for their hospitality activities and to service the hospitality with their own catering companies. The Host shall ensure that VIP Lounges are not covered by any exclusivity clause with regards to catering.
59.3VIP Lounges shall be accessible to persons with the respective access device before (starting from ninety (90) minutes prior to the first game), during and after each game (until sixty minutes (60) after the last game), as well as between the games on a two (2) or three (3) game day at each venue. The size of the IIHF VIP Lounge shall be at least six hundred (600) m² usable space in the Main Arena plus additional room for kitchen and storage facilities, while the size of the VIP Lounge in the second arena shall be three hundred (300) m² usable space, plus additional room for kitchen and storage facilities.
59.4The size of the IIHF Commercial Partner’s VIP Lounge shall be at least eight hundred (800) m² usable space, plus additional room for kitchen and storage facilities in the Main Arena, and at least four hundred (400) m² usable space, plus additional room for kitchen and storage facilities in the second arena. Such usable space shall be without reserved evacuation spaces, corridors or similar technical areas.
59.5Kitchen and storage facilities need to cover the following requirements:
a.Access to a suitable kitchen space of 50 m², providing suitable water, waste-water and air-circulation requirements, as well as suitable shared or separate kitchen equipment;
b.Around 35 m² of storage space in the immediate proximity of the kitchen for food manipulation and an additional 50 m² for empty wrappings during the Championship;
c.Access to sufficient cooling and freezing infrastructure within the existing facilities or temporarily installed nearby; and
d.Suitable access routings from kitchen facilities to VIP Lounges and other catering areas operated by the IIHF Commercial Partner. The IIHF, the Host and the IIHF Commercial Partner shall determine on a venue-by-venue basis the exact location and infrastructure of such VIP Lounges, kitchen and storage facilities.
59.6Adequate restroom facilities must be made available within the VIP Lounges.
59.7The Host shall ensure appropriate access to the VIP Lounges as well as to the restroom facilities, deliver TV signals to both venues via the respective cabling and provide floor cleaning ahead of opening times to such spaces.
59.8The Host shall seek the IIHF and the IIHF Commercial Partner approval for any arrangements regarding layout, catering, etc., no later than eight (8) months prior to the beginning of the Championship.
59.9In the event that the arena does not provide a permanent room for the above purpose, the Host shall install as close as possible to the seating bowl a VIP style temporary construction on concrete floor with solid walls, respecting the above specifications, as well as safety and security requirements and providing suitable electricity, lighting, water and water-waste, heating and cooling infrastructure.
59.10The IIHF reserves the right to request separate or combined VIP Lounges.
59.11VIP Lounges shall be accessed through a dedicated, weather-protected arena VIP entrance staffed with security for ticket controls. The Host shall allow the IIHF Commercial Partner to install a welcome desk in such a weather-protected area.
59.12Unless otherwise agreed, the Host shall decorate the VIP Lounges by respecting the IIHF indications on quality and atmosphere. The Host shall allow the IIHF Commercial Partner to install its own furniture and decorations.