Accommodation of Official Participants and Room Reservations
IIHF World Championships · Participants Regulations · Services and Protocol · Accommodation And Board
95.1The Host shall provide accommodation in 4- or 5-star hotels and full board (breakfast, lunch, dinner) to all participants listed under Art. 103-106 of this Event Code.
95.2Hotels shall be within a twenty (20) minutes bus travel time radius from the respective arena.
95.3In addition, and at a minimum, the Host shall reserve the following amounts of rooms according to the time specification imparted by the IIHF:
Participating Teams (competition period) 450 IIHF Game officials and IIHF Supervisors (competition 50
period)
IIHF Council, Staff and guests (competition period) 160 IIHF Congress delegates (Congress period) 200
95.4The Host is responsible for ensuring that any agreements with the hotels provide as much flexibility as possible in terms of additional rooms, date changes, late deadlines of confirmation, as well as favorable cancelation policies.
95.5The Host shall seek IIHF approval no later than twenty-four (24) months prior to the beginning of the Championship for the specific hotels and hotels rates where Official Participants shall stay during the Championship.
95.6The Host shall send the signed hotel contracts to the IIIHF upon signature. All hotel contracts shall be concluded in the English language.
95.7IIHF Council shall be accommodated in the same hotel as the IIHF Congress delegates, unless otherwise agreed between the Host and the IIHF.
95.8The Host shall make reservations on behalf of the IIHF and the IIHF Commercial Partner for persons not listed under Art. 105 of this Event Code..
95.9The Host shall make reservations for media if so requested by the IIHF.
95.10Any costs related to accommodation of persons not listed under Art. 105 of this Event Code shall be invoiced to the IIHF, unless otherwise stated in writing by the IIHF and/or the IIHF Commercial Partner.
95.11The Host shall ensure that additional rooms for guests, not listed under Art. 105 of this Event Code, are provided to them at the same financial conditions they have negotiated for the Official Participants.
95.12In the event that any of the Official Participants cause damage to their accommodation, Championship transportation or at the arenas, the Host is responsible for checking the extent of the damage and bearing the connected costs. The Host shall invoice the concerned Official Participant(s). The Host shall inform the IIHF regarding the damage occurred.