Bid Questionnaire
IIHF World Championships · Host Regulations · Bidding Procedure · Bidding Procedure
3.1No later than January 10th prior to the IIHF Congress where the Championship will be allocated, the applicant shall submit the Bid Questionnaire to the IIHF.
3.2The Bid Questionnaire shall closely follow the requirements as outlined under Articles 3.4 to 3.7 of this Event Code and include sufficient information in order for the IIHF Event & Championship Committee to be able to perform a detailed evaluation of the potential host sites for the Championship concerned as well as any additional requested documentation (letters, guarantees, drawings and maps, charts, etc.).
3.3The applicant must establish in the Bid Questionnaire that all requirements are met at the time of applying. The IIHF shall allow bids that do not meet all of the requirements to move forward to Congress, however all such elements shall be noted to the IIHF Congress.
3.4Business Plan
3.4.1The Bid Questionnaire shall comprise of an exhaustive business plan.
3.4.2The business plan shall include:
a.A signed confirmation of reserved hotel capacities and rates as negotiated at the time of the application, including meals. A maximum of 15% “event raise” plus inflation rate over the years may be added;
b.A tax ruling outlining the basis for taxation in the Host country;
c.A ticketing concept; and
d.All insurances.
3.4.3Every effort to maximize the cost efficiency surrounding the staging of the Championship will be taken into account when evaluating the business plans.
3.5Facility Standards
3.5.1Applicants shall ensure compliance with the facility standards set out under Section VI of this Event Code in their Bid Questionnaire. In the event that such facility standards are proven not to be met after the successful allocation of the Championship, the Host shall be held liable.
3.5.2The applicants shall ensure that all agreements with the arena owners are subject to the final approval of the IIHF, especially as to the choice of the Main Arena. A copy of any existing (pre-) contracts shall be included in the Bid Questionnaire.
3.6New Construction or Renovation of WM Arenas
3.6.1In the event that the Host wishes to present a bid which includes new construction or renovation works of an arena, they shall make sure that the constructor respects the deadlines set by the IIHF. In particular, the Host shall be responsible for providing the IIHF with the following documentation as soon as available:
a.Identification of the location of the arena and confirmation that the land for construction and/or renovations has been secured;
b.Signed confirmation by the owner of the arena that they are ready to put at the disposal or to sell the areas required according to the construction plan;
c.Confirmation letter or guarantee from competent authorities establishing permit to build arena and/or make indicated renovations;
d.Project plan from constructor establishing milestones and deadlines ensuring completion at least six (6) weeks prior to the Championship start date as well as guarantee that proper site inspections at the latest as of twelve (12) months prior to the beginning of the Championship may be conducted with all relevant stakeholders; and
e.Financing guarantee from a reputable finance company for the full construction and/or renovation.
3.7Together with the Bid Questionnaire, the Host shall submit a duly signed copy of the Host Country Contract (the “HCC”) and any additional documentation as requested by the IIHF.